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Project Accounting & Admin. Specialist
7102 Bissell Road Manvel, TX 77578 US
Posted: 02/29/2024
2024-02-29
2024-08-25
Employment Type:
Contract To Hire
Job Number: 575
Job Description
Company Overview: a distinguished provider of machine tool repair and rebuild services, dedicated to maintaining and enhancing the performance of industrial machinery. We are seeking a qualified professional to join our team and contribute to the success of our operations.
Position Overview: The Project Accounting & Administration Specialist will play a pivotal role in overseeing financial aspects related to machine tool repair and rebuild projects. This multifaceted role requires a combination of project accounting expertise and advanced accounting support.
Responsibilities:
If you are a highly motivated finance professional with a background in project accounting and advanced accounting support, we invite you to apply. Join our team and contribute to the financial success of a leading machine tool repair and rebuild facility.
Position Overview: The Project Accounting & Administration Specialist will play a pivotal role in overseeing financial aspects related to machine tool repair and rebuild projects. This multifaceted role requires a combination of project accounting expertise and advanced accounting support.
Responsibilities:
- Project Accounting:
- Collaborate with management to create, monitor, and update project budgets, ensuring accuracy and completeness.
- Track project expenses, reconcile accounts, and generate comprehensive financial reports for management review.
- Conduct regular financial analysis of projects to identify variances and provide recommendations for cost optimization.
- Cost Control:
- Maintain effective recordkeeping for machine tool repair and rebuild projects, ensuring adherence to budgetary constraints.
- Work closely with management to identify cost-saving opportunities and mitigate financial risks.
- Billing and Invoicing:
- Prepare, review, and submit to management job tickets for approval, ensuring accuracy and timely submission in accordance with project milestones, and invoice customers as directed by management.
- Address client inquiries regarding invoices, resolving discrepancies and ensuring customer satisfaction.
- Accounts Receivable:
- Manage accounts receivable, including monitoring client payments, conducting collections, and reconciling discrepancies.
- Work collaboratively with management to optimize cash flow and reduce outstanding receivables.
- Accounts Payable:
- Invoice Processing: Receive and review incoming invoices from vendors, ensuring accuracy and completeness of information.
- Verification of Documents: Match invoices with purchase orders and receiving documents to confirm the validity of the transaction.
- Data Entry: Enter invoice details into the accounting system accurately and in a timely manner, assigning appropriate general ledger codes and cost centers.
- Payment Processing: Prepare and process payments to vendors, including checks, electronic transfers, and ACH payments, in accordance with payment terms, company policies, and management approval.
- Vendor Communication: Respond to vendor inquiries regarding payment status, discrepancies, and other account-related matters in a professional and timely manner.
- Reconciliation: Reconcile vendor statements with accounts payable records to ensure all invoices are accounted for and discrepancies are resolved promptly.
- Expense Reports: Review and process employee expense reports, verifying receipts and adherence to company expense policies.
- General Accounting Support:
- Complete the month-end close process, including journal entries, reconciliations, and financial statement preparation for management.
- Support the General Manager with financial audits by providing accurate and timely documentation.
- Documentation and Compliance:
- Maintain organized and complete project accounting records.
- Assist in the preparation of financial documentation for external audits.
- Payroll:
- Compile and process payroll information, including hours worked, overtime, bonuses, and deductions.
- Verify accuracy of timekeeping records and resolve discrepancies.
- Enter payroll data into the system accurately and in a timely manner.
- Maintain and update employee records, including changes in tax status, exemptions, etc.
- Stay informed about relevant federal, state, and local regulations to ensure compliance with payroll-related laws.
- Prepare and submit payroll taxes and other statutory deductions in accordance with established deadlines.
- Review payroll reports for accuracy and completeness, conducting regular audits to identify and correct discrepancies.
- Verify and reconcile payroll data to ensure consistency and accuracy.
- Collaborate with General Manager to address payroll-related issues and discrepancies.
- Maintain organized and up-to-date payroll records, ensuring documentation is readily accessible for internal and external audits.
- Administrative Assistant to General Manager:
- Serve as a primary point of contact for external stakeholders, screening inquiries for the General Manager.
- Draft and edit correspondence, emails, and other communications with precision and professionalism as directed by the General Manager.
- Prepare agendas, materials, and logistics for meetings, ensuring all necessary resources are in place.
- Attend and record minutes during meetings, if required.
- Assist in the preparation and editing of reports and presentations.
- Assist in the coordination and execution of special projects, including collation of data for insurance renewals, property tax renditions, etc. as directed by the General Manager.
- Education and Experience:
- Degree in Accounting, Finance, or a related field.
- Proven experience in project accounting and advanced accounting support roles.
- Technical Skills:
- Proficiency in accounting software (Sage) and advanced MS Excel and Word skills.
- Familiarity with project management and cost control principles.
- Communication:
- Strong verbal and written communication skills, with the ability to collaborate effectively with cross-functional teams.
- Detail-Oriented:
- Meticulous attention to detail and accuracy in financial data management.
- Adaptability:
- Ability to thrive in a dynamic environment, managing multiple priorities and deadlines.
If you are a highly motivated finance professional with a background in project accounting and advanced accounting support, we invite you to apply. Join our team and contribute to the financial success of a leading machine tool repair and rebuild facility.
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Calling all job seekers! Explore exciting job opportunities in and around Manvel, Texas. Nestled in the heart of the Lone Star State, this charming area offers a perfect blend of a small-town feel with big-city amenities. With proximity to Houston and its vibrant cultural scene, including the Museum District, NRG Stadium, and diverse culinary options like Tex-Mex and BBQ, Manvel provides a unique backdrop for career growth. From strolling along the serene trails of Brazos Bend State Park to catching a performance at the nearby Hobby Center for the Performing Arts, there's no shortage of activities to enjoy outside of work. Come discover why a career in the Manvel area is not just a job but a lifestyle worth pursuing. Explore our job listings now and take the first step towards a fulfilling career in this enchanting region.