Find Your Next Opportunity

Search our current openings and apply today.

So sorry, this position is no longer available. Please go ahead and submit your application. We may have other positions that would be the perfect fit for you. Alternatively, you may want to apply to one of the following related jobs:

Office Administrative Assistant

Pasadena, TX 77503

Posted: 03/15/2023 Employment Type: Contract To Hire Job Number: 441 Pay Rate: 20.00

Job Description

Summary: The Office Administrative Assistant supports the Waste Division by providing administrative, reception, and accounts receivable (AR) support. This role ensures the accuracy of daily operations, customer billing, and office coordination. The position works closely with customers, vendors, and internal teams including the Office Manager, Operations Manager, Division Manager, Sales, Supervisors, and Operators.

Duties & Responsibilities:
Accounts Receivable
  • Track daily costs by equipment, materials, and labor; enter into FieldPoint and/or Excel.
  • Convert daily work orders to invoices in NetSuite.
  • Ensure all invoices include proper Purchase Orders before submission.
  • Distribute invoices via mail or email upon approval.
  • Process customer-specific work orders in various systems (Excel, Ariba, Track, etc.).
  • Prepare and review Aging Reports to monitor past-due accounts.
  • Partner with Account Managers to resolve receivable issues and collect outstanding balances.
Administrative Support
  • Maintain organized filing systems (electronic and physical).
  • Answer and direct incoming phone calls with professionalism and courtesy.
  • Greet and support office visitors with a positive and welcoming demeanor.
  • Provide general administrative support to the division as needed.
Other Responsibilities
  • Learn company operations and systems quickly and apply them effectively.
  • Meet all daily, weekly, and monthly deadlines.
  • Perform other duties as assigned.
  • Demonstrate strong problem-solving skills and attention to detail.
  • Be dependable, adaptable, and willing to work additional hours as needed.
Job Requirements:
  • Experience in an industrial environment (required).
  • Prior accounts receivable experience (preferred).
  • Proficiency in Microsoft Office Suite (Outlook, Excel, Word).
  • Experience with NetSuite and/or FieldPoint (a plus).
  • Strong time management and organizational skills; ability to prioritize effectively.
  • Excellent written and verbal communication skills.
  • Working knowledge of standard office equipment (phones, printer, scanner, fax).
  • Must be a self-starter, reliable, and able to work independently in a fast-paced environment.
  • Must pass background check and pre-employment drug screening.
Pay Rate Range: $20.00 hr. - $22.00 hr. (Depending on level of experience)
Days: Monday through Friday
Hours: 7:30 am to 4:00 pm


 

Meet Your Recruiter

Lorrie Tregre

Apply Online

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.

About Pasadena, TX

Discover exciting job opportunities in the lively area around Pasadena, Texas! Nestled in the heart of the Lone Star State, Pasadena offers a vibrant community with endless possibilities for professional growth. Known for its rich cultural scene, including the iconic Armand Bayou Nature Center and the impressive Pasadena Little Theatre, this city captivates with its unique charm. Embrace the local Tex-Mex cuisine, explore the renowned Pasadena Philharmonic, and cheer on the Pasadena Rodeo – there's something for everyone here. Join us in Pasadena, TX, where careers thrive and dreams come true! Explore our job listings now.